Office Coordinator

Prologis is the global leader in logistics real estate. We own, manage and develop high-quality properties in the world’s most vibrant centers of commerce, approximately 72 million square meters in 19 countries. Some of the world’s largest brands (e.g., Amazon, BMW, DHL, FedEx, Pepsi) turn to us because they know an efficient supply chain will make their businesses run better, and a strategic relationship with Prologis will create competitive advantage. As the top ranked U.S. company and sixth overall among the Global 100 Most Sustainable Corporations in the World, we take our global footprint seriously. Job Title: Office Coordinator Company: Prologis Do you enjoy having a wide range of responsibilities where not a single day is the same? All while working in fast-paced and international work environment? Then you’re exactly the Office Coordinator we are looking for! At Prologis, smooth processes and systems are the key to our success. We’re in need of an office coordinator with excellent organization skill and a personable disposition to keep them thriving. The ideal candidate has a natural ability to roll with the punches, being flexible to handle anything that might come their way. You’ll be a strong and reliable support to company operations, maintaining and creating procedures, communication, and safety. Not only will your efforts allow us to achieve organizational efficiency, you will nurture the pleasant work environment our people love. Tasks and Responsibilities:

• Reception duties, including answering incoming calls, handling incoming and outgoing mail and scheduling appointments
• Answer general emails and postal correspondence and maintain positive relationships with suppliers (incl. the cleaning company, landlord, etc.)
• Responsible for workstations including the ordering, furnishing, re-arranging desks and equipment
• In consultation with HR and Hiring manager, prepare necessary onboarding requirements for new employees
• Cooperation with the IT department regarding the purchase of office (IT) equipment for workstations, meeting rooms etc. and solving any issues related to such equipment
• Coordination of the handyman and external vendors for Office Management assistance, such as routine repairs and supply deliveries
• Ownership of several internal administration procedures such as registration of access passes
• Proactively making and/or suggesting changes to improve the appearance or functioning of the office
• Responding to requests/complaints/suggestions from co-workers in relation to the office
• Provide support with the coordination and organization of company events
• Provide administrative and travel support to the team
• Together with the relevant functional team, prepare and dispatch board presentation packs
• Initiating dispatch of questionnaires for Prologis’ KYC/AML screening tool
• Monitoring the departmental budget

Competencies:

• Strong administrative and organization skills
• Flexibility
• Positive attitude and creative thinker
• Problem solving, pro-active, hands-on mentality
• MS Office (Word, Excel, PowerPoint, Outlook)
• Not shy of using and learning operating other software
• Strong communication skills
• Fluent in French and English
• Experience in a similar role is considered a plus
• Full-time role

#LI-SP1 People First As a successful global enterprise, Prologis has never lost sight of what matters most - our strong belief that our people are the most important part of our business. And because of that, we provide a generous total rewards package and dedicate both time and resources to leadership development. Our team is intentional about cultivating a culture rooted in diversity, equity, and inclusion so that everyone at Prologis feels a sense of belonging. Employment Type: Full time Location: Luxembourg City, Luxembourg Additional Locations: