Administrative assistant

The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character. The University was founded in 2003 and counts more than 6,700 students and more than 2,000 employees from around the world. The University’s faculties and interdisciplinary centres focus on research in the areas of Computer Science and ICT Security, Materials Science, European and International Law, Finance and Financial Innovation, Education, Contemporary and Digital History. In addition, the University focuses on cross-disciplinary research in the areas of Data Modelling and Simulation as well as Health and System Biomedicine. Times Higher Education ranks the University of Luxembourg #3 worldwide for its “international outlook,” #20 in the Young University Ranking 2021 and among the top 250 universities worldwide.

The Faculty of Humanities, Education and Social Sciences (FHSE) brings together expertise from the humanities, linguistics, cognitive sciences, social and educational sciences. People from across 20 disciplines are working within the Faculty. Along with the disciplinary approach a very ambitious interdisciplinary research culture has been developed.

The faculty’s research and teaching focuses on social, economic, political and educational issues with the common goal of contributing to an inclusive, open and resourceful society. The FHSE offers six Bachelor and twenty Master degrees and a doctoral school providing students with the necessary knowledge and high-qualified skills to succeed in their future career.

EPSYLON is a collective of 11 cutting-edge experimental laboratories in various fields of psychology research at the Faculty of Humanities, Education and Social Sciences. EPSYLON brings together research teams from a variety of backgrounds to systematically facilitate interdisciplinary research and advance behavioural and cognitive sciences. The network coordinates, promotes and advances experimental psychological research in Luxembourg and holds leading expertise in the design of cutting-edge research facilities. EPSYLON is a unique faculty structure for research, but also training at BSc, MSc and PhD levels.

See:

https://humanities.uni.lu/epsylon

https://www.uni.lu/fhse-en/research-departments/department-of-behavioural-and-cognitive-sciences/about/

Activities

• First contact point for researchers, suppliers, students and volunteers involved in experimental research
• Interface between researchers and central services for finance-related requirements and regulations (e.g.: VAT, depreciation of fixed assets, UL-internal processes and roles, procurement and legal requirements) and HR-related regulations (student helpers, trainees, experts financed via EPSYLON budget)
• Assisting the Director and Council members in the coordination and optimal use of the 11 labs and the equipment and facilities.
• Ensuring transparent communication internally and externally (e.g. with volunteers)
• Ordering, reception, monitoring and dispatching of goods
• Tracking budget and expenses
• Dispatch room access requests
• Room bookings
• Welcoming volunteers involved in the tests
• Catering organisation
• Event organisation
• Preparing meeting minutes

• Proven experience as an Administrative Assistant
• Strong service-oriented and problem-solving mindset
• Diplomacy and communication skills
• Sense for organisation and detail
• ICT skills (EXCEL, SAP an asset)
• Flexibility to react to urgencies and to interact with a large variety of people
• Excellent communication skills, service oriented, team player
• Professional and collegial, reliable, can do attitude
• Business English and French, knowledge in German is an asset

• Contract Type: Permanent
• Work Hours: Full Time 40.0 Hours per Week
• Location: Belval
• Job Reference: UOL06251

Applications should be submitted online and include:

• Curriculum Vitae
• Cover letter

Early application is highly encouraged, as the applications will be processed upon reception. Please apply formally through the HR system. Applications by email will not be considered.

The University of Luxembourg embraces inclusion and diversity as key values. We are fully committed to removing any discriminatory barrier related to gender, and not only, in recruitment and career progression of our staff.

• Multilingual and international character. Modern institution with a personal atmosphere. Staff coming from 90 countries. Member of the “University of the Greater Region” (UniGR).
• A modern and dynamic university. High-quality equipment. Close ties to the business world and to the Luxembourg labour market. A unique urban site with excellent infrastructure.
• A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and with numerous non-academic partners such as ministries, local governments, associations, NGOs …