Building technical specialist focused on furniture, space layout and moves

The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character. The University was founded in 2003 and counts more than 6,700 students and more than 2,000 employees from around the world. The University’s faculties and interdisciplinary centres focus on research in the areas of Computer Science and ICT Security, Materials Science, European and International Law, Finance and Financial Innovation, Education, Contemporary and Digital History. In addition, the University focuses on cross-disciplinary research in the areas of Data Modelling and Simulation as well as Health and System Biomedicine. Times Higher Education ranks the University of Luxembourg #3 worldwide for its “international outlook,” #20 in the Young University Ranking 2021 and among the top 250 universities worldwide.

We’re looking for people driven by excellence, excited about innovation, and looking to make a difference. If this sounds like you, you’ve come to the right place!

The building technical specialist focused on furniture, space layout and moves will join the infrastructure department within the university Central Administration Area, located in Belval.

To carry out his/her missions, the applicant will work closely with employees, internal and external stakeholders. He/she will ensure compliance with deadlines and allocated budgets, the proper execution of contracts. He / she will implement and monitor indicators and dashboards, participate in the development of the departments budget, provide summary data for decision-making, work on the drafting of procedures and activity reports, ensure the filing and follow-up of documentation (plans, technical instructions, etc.). A high solution-oriented mindset is required to meet expectations and users’ needs.

The position may require regular commute between the university sites (with possible access to car-sharing services). The standard department working hours are between 07:00 – 18:00 but it may be occasionally necessary for the job holder to work shift hours or on Saturdays.

Homeworking possibility will be at the discretion of the line manager, considering the significant physical presence on site required by the function.

As a member of the department in charge of managing furniture (stock + requests) for the entire university (campuses and student housing), the main mission of the Building technical specialist focused on furniture, space layout and moves will be to:

Furniture

• Management of furniture user requests (layout and refurbishment of offices, research, and teaching spaces)
• Define standards for equipment and technics, develop a standard for the description of needs, draft the technical specifications when preparing a tender file related to furniture acquisition
• Manage the choice of furniture and all the orders considering delivery times and guarantee delivery, reception and installation
• Monitor the evolution and renewal of the furniture stock (provisional plan and associated budget), define requirements and manage storage (central, decentralized); Manage the donation of furniture with internal and external stakeholders
• Document the management of the furniture fleet by developing and/or updating processes, procedures, guidelines, checklists, regulations and standards
• Guarantee and document the management of a permanent furniture inventory and its tracking (through the development of processes, procedures, guidelines)
• Ensure the reconciliation between fixed assets and inventory in order to obtain a correct view of the fixed assets

Space layout

• Study, make proposals for layouts using Autodesk software or equivalent, taking into account in particular the compatibility with all associated techniques
• Document the different development/layout options

Moves

• Plan and coordinate move operations / relocations of various scales
• Documenting the management of move operations by drawing up and/or updating processes, procedures, guidelines, checklists and related rules

• Bac+5 level or equivalent by experience
• Proven experience of at least 3 years in a similar activity field
• Previous experience in managing financial allocations and overseeing expenditure tracking
• In-depth knowledge of furniture management, inventory management, stock management, methodologies, use of dedicated software and tools
• Good knowledge of AutoCAD for the creation of layout plans
• Ability to read and analyze plans (interior design, networks)
• Basic notions in interior design, workspace design, furniture layout and ergonomics, rules and regulations
• Basic knowledge/experience in tender documents preparation
• Ability to propose and implement monitoring tools (dashboards, indicators)
• Fluent in French and English; knowledge of German and/or Luxembourgish will be considered as an asset
• Ability to optimize your working time regarding priorities and constraints, demonstrating rigor and reliability
• Strong interpersonal skills, prioritizing user satisfaction with a customer – centered approach
• Fostering a collaborative environment with a focus on collective objectives and teamwork synergy

Applications should include:

• Curriculum Vitae
• Cover letter

Early application is highly encouraged, as the applications will be processed upon reception. Please apply ONLINE formally through the HR system. Applications by email will not be considered.

The University of Luxembourg embraces inclusion and diversity as key values. We are fully committed to removing any discriminatory barrier related to gender, and not only, in recruitment and career progression of our staff.

General information:

• Contract Type: Permanent
• Work Hours: Full Time 40.0 Hours per Week
• Location: Belval
• Internal Title: Building technical specialist
• Job Reference: UOL06393

• Multilingual and international character. Modern institution with a personal atmosphere. Staff coming from 90 countries. Member of the “University of the Greater Region” (UniGR).
• A modern and dynamic university. High-quality equipment. Close ties to the business world and to the Luxembourg labour market. A unique urban site with excellent infrastructure.
• A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and with numerous non-academic partners such as ministries, local governments, associations, NGOs …