Compliance Associate

Compliance Associate Job ID 165976 Posted 04-Jun-2024 Service line Advisory Segment Role type Full-time Areas of Interest

Legal

Location(s)

Luxembourg - Luxembourg - Luxembourg

The Compliance Associate is responsible for supporting the implementing, the administering and the controlling of the proper functioning of a demonstrable second line Compliance processes sitting under the Company’s Compliance framework.

The Compliance Associate plays a fundamental role in enabling the Compliance Function to develop and maintain:

• effective and efficient second line controls,
• robust internal and external reporting capabilities, and
• updating and creating procedures, manuals and guidelines as necessary.

The Compliance Associate reports to the Company’s Compliance Director and is fully integrated into the Compliance Function. The Compliance Associate creates and maintains working relationships with other functions across the Company on a local and global scale, especially for the purpose of ensuring that the Compliance Function is fully connected to the Company’s data, processes, projects and overall organization.

What are the main responsibilities?

Governance

• Supports the implementation of policies, manuals and procedures on a local level, ensures high quality while mitigating risks to clients, their investors and the Company itself as a regulated specialized Professional of the Financial Sector supervised by the CSSF.
• Effectively supports the business and responsible local in managing compliance risks, as well as any related issues and incidents.
• Support the Deputy MLRO in their role, preparing investigations, reports.

Teamwork:

• Influence and motivate the Luxembourg business, ensuring required levels of competence are achieved and built upon.
• Builds up a strong professional relationship within the local organization.
• Strong communicator – ability to explain complex compliance matters to the local Company’s teams.

Major challenges:

• Raise Compliance Culture across the organization.
• Support the compliance function in implementing the annual compliance plan.
• Strengthen the role of Compliance in the second line of Defense.
• Monitor first line implementation of compliance standards.
• Maintain relevant Compliance registers, logs and communication channels.
• Identify and suggest any potential improvement in the first line and second line of defense working methods by researching current practice and development projects.
• Ensure a robust control environment is managed to maintain an on-going adherence to compliance with regulatory standards.
• Provide operational support and refresher training on compliance related subjects and processes and required.
• Assist the Compliance Senior Manager in the mandatory regulatory reporting.
• Perform other related Compliance duties as assigned or requested by his /her direct superior.

Role context

• The nature of the role requires close working contact with all business areas and not limited to other key functions.
• The jobholder has to possess knowledge on fund investments, banking regulations and operations, control concepts and governance principles in order to develop a set of effective standard guidelines that can be implemented.
• The Compliance function has significantly increased over recent years and has the potential to be an influential value-added service available to senior management.
• Jobholder’s ability in identifying major Compliance risks areas and weaknesses poses significant impact on business in meeting their strategic objectives.

What are we looking for?

• A University degree in the area of Finance, Law, Business Administration or similar. At least 2-4 years of experience in the Luxembourg financial sector.
• Knowledge of the regulatory environment gained in a bank, asset manager, consulting or law firm.
• Have knowledge of Luxembourg AML and CTF rules, CSSF circulars and EU Directives.
• Proficient working level of English, French and/or German is an advantage.
• Organized, detail oriented, autonomous.
• Ability to work well under pressure with proactive approach to routine and non-routine occurrences.
• Ability to effectively present information.
• Proven ability to communicate effectively, both orally and in writing and interact effectively with management, employees, and auditors.
• Extensive responsibility dealing with day-to-day issues as well as planning and executing projects/ initiatives.
• Strong analytical and problem-solving skills.
• Excellent verbal and written communication skills, and adept at communicating with all levels of the business and technical stakeholders of the organization.
• Understanding of operational risks and related controls, audit and internal control frameworks
• Well organized with strong administrative skills, team spirit, flexible and self-motivated.
• Demonstrable experience of working accurately and with attention to detail.
• Ability to work autonomously and remain calm under high pressure.
• Strong business ethic, service minded, be able to meet deadlines under pressure, eye for details

What do we offer?

• Be part of an international team – our team in Luxembourg has more than 30 nationalities
• Permanent contract
• Competitive salary and bonus
• Employee benefits (lunch vouchers, complementary health insurance and pension scheme, Sympass card)
• 30 days of holiday
• Career opportunities and growth
• Hybrid way of working

This position is available immediately. This is a unique opportunity to boost your career within the worlds largest commercial real estate services and investment firm.

If your experience matches to the job description above, our People team will be happy to contact you.

The personal information you provide in your job application will be treated confidentially at all times and will be processed in accordance with the applicable data protection law, in particular the General Data Protection Regulation (GDPR).

In compliance with the law of 23rd July 2016, the selected candidate will be requested to provide a criminal record (section 3).

OBSERVATION TO COMPLIANCE PRINCIPLES:

The jobholder will also adhere to and be able to demonstrate adherence to internal controls. This will be achieved by adherence to all relevant procedures, keeping appropriate records, and where appropriate, by the timely implementation of internal and external audit points, including issues raised by the regulator.

The jobholder will implement the compliance policy and procedures (the term “compliance” embraces all relevant financial services and laws, rules and codes that the business has to comply with) this will be achieved by adhering to all relevant processes/procedures and completing the mandatory Company’s trainings in a timely manner, thus fostering a compliance culture within the Company