Records Management and Archiving Consultant

infeurope is looking for a Records Management and Archiving Consultant for a European organisation in Luxembourg.

Start Date: 17/06/2024

End Date: 20/12/2024

Type of Work: Part Time, Hybrid

Missions and role:

• Providing advice and support CGIP in implementing the SharePoint Online records management functionalities through an electronic archiving system interfaced with SharePoint Online.
• Liaise with the external service provider of the archiving system and implement a new filing structure covering both physical and electronic records for long-term or permanent preservation. Support the development and testing of a direct interface between SharePoint Online and archiving system.
• Coordinate and support the divisions in preparing and implementing their respective classification plans for digital archives.
• Prepare and deliver training sessions and communication materials to the staff members regarding records management and archiving systems and the sensitivity labels framework.
• Develop written operating procedures, process flows and user guidelines on sensitivity labels, records management and archiving processes.
• Update and maintain the internal records management and sensitivity labels webpage.
• Perform any research and analysis in the areas of records management and archiving and create relevant summaries and reports, as required.
• Support the design and implementation of internal tools and interfaces for the improvement of letter registration and approval processes.

Requirements:

• Minimum 6 years of experience in records management and archiving, including day-to-day liaison with business areas and preparing records management procedures and communication materials (presentations, tutorial videos, etc.).
• At least 3 years of experience with MS365 records management tools and policies (SharePoint Online) and in setting up and maintaining electronic archiving systems.
• Previous experience in similar assignments in financial or European institutions will be considered an advantage.
• Excellent English communication skills, both oral and written.
• Strong skills in Office 365 tools.
• Previous experience with Power BI is considered an advantage.

Soft Skills:

• Very good communication and presentation skills.
• Well-structured and organized.
• Autonomous, with the ability to prioritize tasks and deliver them independently.

Interested to join the team? Please send us your CV at jobs@infeurope.lu .