Administrative Assistant

• Arranging and coordinating shareholder and board meetings
• Creating standard corporate documents, including shareholder and board resolutions
• Managing filings with the commercial register
• Gathering and organizing signatures
• Maintaining and updating share registers and databases
• Administering and filing of legal documents
• Supporting experienced Legal Specialists in delivering corporate secretarial services to clients
• Communicating with various external parties (e.g. notaries, international law firms, banks)
• Coordinating with other departments within AVEGA, such as Accounting, Tax, and Compliance

• You have at least 1 year experience in a similar role in Luxembourg
• Your style of working is characterized by diligence, reliability and respect of confidentiality
• You have the capacity and affinity to work in an international and teamwork-orientated environment
• You are proficient in using Microsoft Office
• You are fluent in English; French or German language skills will be an asset

• Modern office in the financial district Kirchberg in Luxembourg
• Harmonious and stable working environment
• Good work-life-balance and flexible working hours
• Training for your individual career development
• 30 days of vacation and meal vouchers
• Reimbursement of public transport costs
• Supplementary health insurance
• Parking facilities for rent (within walking distance)

AVEGA is a full-service provider based in the Grand Duchy of Luxembourg. Our in-depth extensive experience enables us to promptly provide our clients with both Luxembourgish and international structures in order to maximize the value and effectiveness of their business.

Our services are provided to our clients enterprises in Luxembourg from incorporation through to the end of the entities life cycle and we are always keen to provide our clients with solution-oriented, flexible assistance. Our many years of working with our clients international corporate structures have given us invaluable experience in carrying out large cross border style transactions. Our clients include well-known international private equity investors, established groups in the retail, media, health, telecommunications and other service sectors, as well as a number of manufacturing industries. The operational companies of our clients are based in a wide range of countries including Australia, China, Germany, France, the United Kingdom, Italy, Canada, the Netherlands, Singapore and the USA.

AVEGA is autonomous and independent. On this basis, we work together with all major auditing firms, banks and law firms in Luxembourg for the benefit of our clients.