Office Manager / Receptionist (32 h/week)

We are looking for an office manager/ receptionist (32h/week) based in Bertrange, Luxembourg to organize and coordinate administration duties and office procedures. Your role will consist of managing and maintaining a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety.

What You Will Do

• Liaise with facility management vendors, including cleaning, catering...etc
• Greeting visitors and providing general administrative support.
• Plan in-house or off-site activities, like parties, celebrations, and conferences.
• Make office suppliers arrangements (water, cleaning, plants, candy machine, coffee machine, goodies) / purchasing office supplies and equipment and maintaining proper stock levels.
• Invoices management (from supplier onboarding to data entry).
• Greeting visitors and providing general administrative support.
• Receive and sort incoming mail, calls, and deliveries, and manage outgoing mail.
• Assist in the onboarding process for new hires.
• Organize office operations.

Who you are

• Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
• Fluent English and French - any other language will be considered as a plus.
• Good writing skills and oral
• Proficient in Office 365 tools: Outlook, Word, Excel (basics) and PowerPoint, with an ability to coach others.
• Excellent time management skills and ability to multi-task and prioritize work.
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements.

What Will Put You Ahead

• Ability to maintain confidentiality and to adapt to different roles and business landscape.
• Adaptability.
• Excellent communication and relationship-building skills
• Organizational skills
• Problem solving skills.
• Self-driven and go-do attitude.
• Attention to detail.

At Koch companies, we are entrepreneurs. This means we openly challenge the status quo, find new ways to create value and get rewarded for our individual contributions. Any compensation range provided for a role is an estimate determined by available market data. The actual amount may be higher or lower than the range provided considering each candidates knowledge, skills, abilities, and geographic location. If you have questions, please speak to your recruiter about the flexibility and detail of our compensation philosophy.

Who We Are

As a Koch company, Guardian Industries makes products that improve the quality of life. From glass that dramatically reduces energy usage and increases comfort in buildings, to automotive parts that enhance connectivity, we have a relentless focus on making better products and developing better solutions for our customers.

At Koch, employees are empowered to do what they do best to make life better. Learn how our business philosophy helps employees unleash their potential while creating value for themselves and the company.Additionally, everyone has individual work and personal needs. We seek to enable the best work environment that helps you and the business work together to produce superior results.

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