Study programme administrator

The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character. The University was founded in 2003 and counts more than 6,700 students and more than 2,000 employees from around the world. The University’s faculties and interdisciplinary centres focus on research in the areas of Computer Science and ICT Security, Materials Science, European and International Law, Finance and Financial Innovation, Education, Contemporary and Digital History. In addition, the University focuses on cross-disciplinary research in the areas of Data Modelling and Simulation as well as Health and System Biomedicine. Times Higher Education ranks the University of Luxembourg #3 worldwide for its “international outlook,” #20 in the Young University Ranking 2021 and among the top 250 universities worldwide.

The Faculty of Humanities, Education and Social Sciences (FHSE) brings together expertise from the humanities, linguistics, cognitive sciences, social and educational sciences. People from across 20 disciplines are working within the Faculty. Along with the disciplinary approach a very ambitious interdisciplinary research culture has been developed.

The faculty’s research and teaching focuses on social, economic, political and educational issues with the common goal of contributing to an inclusive, open and resourceful society. The FHSE offers six Bachelor and twenty Master degrees and a doctoral school providing students with the necessary knowledge and high-qualified skills to succeed in their future career.

Your mission will be to ensure the correct functioning of a number of study programmes of the Faculty. You will work closely with the course directors and teaching staff, as well as with the team of study programme administrators of the Faculty, the Dean’s office of the Faculty, and the central services of the University (notably student services, IT, communications, logistics).

Task include:

• Administer the application processes;
• Perform planning, scheduling and system update functions required for courses, exams and events;
• Work hand in hand with the team of administrators and provide back-up;
• Inform and advise students and teachers on administrative and organisational matters (welcome desk, by phone, via the on-line platform Moodle);
• Maintain processes and procedures in line with the Faculty and University guidelines;
• Assist in promoting the study programmes (webpage, brochures);
• Participation in different events (meetings, visits, open days, student fairs).

• High school diploma in business administration or a Higher education degree
• Fluency in French and German. Luxembourgish is an asset
• Work experience in administration or in the education sector
• Working knowledge of MS office tools
• Initiative, ability to manage multiple tasks at the same time independently

Applications should include:

• Curriculum Vitae
• Cover letter

Early application is highly encouraged, as the applications will be processed upon reception. Please apply formally through the HR system. Applications by email will not be considered.

The University of Luxembourg embraces inclusion and diversity as key values. We are fully committed to removing any discriminatory barrier related to gender, and not only, in recruitment and career progression of our staff.

General information:

• Contract Type: Fixed Term Contract 12 Month
• Work Hours: Full Time 40.0 Hours per Week
• Location: Campus Belval
• Internal Title: Study programme administrator
• Job Reference: UOL06523

• Multilingual and international character. Modern institution with a personal atmosphere. Staff coming from 90 countries. Member of the “University of the Greater Region” (UniGR).
• A modern and dynamic university. High-quality equipment. Close ties to the business world and to the Luxembourg labour market. A unique urban site with excellent infrastructure.
• A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and with numerous non-academic partners such as ministries, local governments, associations, NGOs …